INVOICING COORDINATORS (Shared Service, KL SENTRAL) -x10 positions!!

RESPONSIBILITIES:

• Produce and dispatch correct invoices to customers within the assigned geographic area and/or customer portfolio according to established procedures.
• Complete a basic check on all invoices including delivery note, products and quantities supplied, prices, charges and discounts
• Liaise with the respective Customer Services regarding missing customer terms and prices and with the supply chain for missing or doubtful delivery notes, quantities, costs and charges
• Match the relevant delivery receipt note to the invoice when applicable
• Match the relevant supporting documents for cylinder invoices
• Coordinate and control dispatch of electronic invoices to assigned customer portfolio as per guidelines provided by Customer Services and within the set performance timeframe 
• Send manual invoices to printer in local Customer Services as soon as the invoices are correct and ready for dispatch in order to minimize the invoice lay days
• Provide first point of contact for Customer Services with regard to missing invoices and copy invoice requests
• Escalate to Invoicing Manager and respective Customer Services problems related to electronic invoices dispatch failure and late invoices /delivery receipt notes
• Follow up complaints/non compliances through improvement/complaint system in place

REQUIREMENTS:

• 1-2 years of formal education in business/economics or finance studies or relevant working experience
• Preferably with Shared Service experience.
• Fluent in English - both writing and speaking
• Good planning and organising skills
• Good analytical skills & attention to detail
• Ability to systematically work independently and in a team, encouraging and respecting the contribution of others and volunteering information and ideas
• Able to meet deadlines through good time management and allocation of priorities
  

Interested candidates may apply online or submit resume to evonnekong@crestforce.net (Ms Evonne Kong) with title "APPLY FOR __ POSITION". Only shortlisted candidates will be notified.

ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

**Non-MALAYSIAN will NOT be entertained

 

INVOICING MANAGER (Shared Service, KL SENTRAL) - Immediate vacancy!!

RESPONSIBILITIES:

• Responsible to plan and manage all activities of the global invoicing function and to ensure timely producing and dispatch of correct invoices to customers.
• Manage and lead daily activities and performance of invoicing team
• Ensure that invoices are checked and dispatched in a timely and efficient manner
• Establish close cooperation and collaboration with Customer Services, credit team and supply chain
• At all times to ensure the optimal organizational setup and to develop an environment for efficient work processes and performance based culture
• Ensure that personnel are trained and have sufficient skills to meet daily responsibilities and tasks
• Proactively address challenges and issues relating to the invoicing function and to continuously look into improving the invoicing processes by sharing the best practices
• Responsible for the overall budget of the global invoicing function
• Responsible for the right cost charge-out level to internal stakeholders
• Actively promote use & review of IP Log, reporting lessons learned, improvements & suggestions

REQUIREMENTS:

• Bachelor or similar degree in economics/finance/business studies and at least 3 years’ experience of managing / leading a team, preferably experienced in Shared Service division.
• Fluent in English - both writing and speaking
• Good communication skills and good administration skills
• Good team leadership skills with an ability to encourage high levels of performance & personal development through coaching, feedback & support
• Ability to work independently and in a team encouraging and respecting the contribution of others and volunteering information and ideas
• Ability to monitor and maintain quality and productivity in a consistent and systematic way
• Prefer those who can start immediately!
  

Interested candidates may apply online or submit resume to evonnekong@crestforce.net (Ms Evonne Kong) with title "APPLY FOR __ POSITION". Only shortlisted candidates will be notified.

ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

**Non-MALAYSIAN will NOT be entertained